Employee Compensation and Certification

The Employee Certification and Compensation (C&C) team is here to help you navigate your pay and elements of your education and experience that have a direct impact to your placement on your position’s salary schedule.

Different groups have different rules and documents as to how your placement is determined. Upon hire, you should have received documentation pertinent to your position requesting any documentation that could determine your placement.

Certification

All certificated employees are responsible for meeting the requirements to having a valid, current Washington State Educator Certificate or Temporary Permit for the grade level, subjects, or position for which they have been assigned.

It is important for certificated employees to know the expiration date of their certificate and allow time for the renewal process, tracking progress on OSPI’s website and check in with OSPI if there are concerns. An expired certificate results in removal from the classroom and placed in a no-pay status. Be sure you are taking early action to avoid delays - OSPI always has a backlog at the beginning of each school year.
Certificated employees must also have a valid state endorsement in the subject they teach. This includes requirements for CTE. If a teacher is teaching out of his/her endorsed area, the principal will work with the teacher to create an out-of endorsement plan of assistance.
It is the responsibility of each certificated employee to forward a copy of their valid certificate to the Certification and Compensation (C&C) team to update district records. Email your school's C&C support coordinator directly, or HR Records

The certificate or temporary permit must be on file with the OSPI Data Management Office prior to the 1st contracted work day.

E-Certification for Washington State Educators OSPI Certification Website

For further certification information: visit the OSPI Certification Website linked above or by phone at: 360-725-6400

Apply for a Washington state teacher, administrator, educational staff associate, or career tech educator certificate
Renew a Washington state continuing teacher, administrator, or educational staff associate certificate
Check certificate, permit, and application status
Apply for re-issuance of residency teacher certificates

Contracts

CERTIFICATED - There are three types of contracts: Continuing, Provisional and Leave Replacement. A leave replacement contract is valid for one year or semester. If you have signed a letter of intent, you will receive a contract once you submit your valid certificate and your hire is approved by the Board. Contracts are issued in the late spring for the following school year.

There are three categories of contracts: Base, Tri/Enrichment, and Supplemental. Contracts are currently issued electronically via Employee Online and you will receive an email to your work email address and home email address notifying you when your contract has been issued. When you log into Employee Online you can read, print (for your records), and electronically sign and submit your acceptance of the contract. Contracts must be signed and submitted within ten days of the date of issuance. All new hire certificated employee contracts will reflect the B+0/00 placement on the schedule and a new contract will not be issued until salary placement has been finalized. However, we will ensure placement is accurate based on the information we have at the time of issuance.

The annual employee salary is paid in twelve (12) equal installments from September through August. Salaries for mid-year hires are annualized and paid equal installments over the remaining number of months through August.

Placement verification can be found in the Employee Online portal by navigating in the menu to Personal Information -> Job Information -> Current Position.

Login to Employee Online

ACTFL Language Proficiency Stipend for EEA Employees

CONTACT INFORMATION

HR Department

425-385-4100

3900 Broadway, Everett, WA 98201

Meet the Team

School & Department Support

Kylie Droullard

425-385-4105

Emerson, Garfield, Hawthorne, Heatherwood, HM Jackson, Madison, Athletics, CRC, Maintenance, Transportation, Itinerants (PTs, SLPs, OTs, Psychologists, Social Workers)

School Support

Terri Odell

425-385-4107

Everett, Evergreen, Jackson ES, Jefferson, Lowell, Monroe, North. Silver Lake, View Ridge, Whittier

School Support

Stephanie North

425-385-4120

Cascade, Cedar Wood, Eisenhower, Forest View, Gateway, Mill Creek, Penny Creek, Silver Firs, Tambark Creek, Woodside

School Support

K ayleigh Edahl

425-385-4112

Sequoia/Port Gardner

Transcripts, Credits & Clock Hours

CERTIFICATED -

Transcripts

Official transcripts will be required for your personnel file for your bachelor’s degree & beyond. Transcripts must be in a sealed envelope or electronically submitted via escript directly from the college or university to be considered "official". Send directly to your C&C support team member or HRRecords@everettsd.org. It is recommended ordering two sets of transcripts – one for personal recordkeeping and one to submit to Human Resources.
Official transcripts must be received in the Human Resources Department no later than October 10. If this deadline is not met, salary adjustments will be made the following contract year.

Credits

Credits must be earned from a regionally accredited college or university. Credits must be transferable or applicable to a bachelor’s or more advanced degree program (100 level or above).
Credits used for salary placement purposes are posted as quarter credits. Semester credits are converted to quarter credits (one semester credit equals 1.5 quarter credits).

Clock Hours

Course work for Credits and Clock hours must be completed and earned before October 1st.
To be eligible, clock hours used for salary placement must be earned from a Washington State Professional Educator Standards Board-approved clock hour provider. The clock hours issued by the approved provider must be on the OSPI approved in-service registration form or approved in-service transcript. For a current list of approved Clock Hour Providers. Human Resources will print Everett School District transcripts and process courses, but it is the employee’s responsibility to review the transcripts for accuracy.
If not already completed upon hire, a transfer of records can be requested from your previous employer allowing the forwarding of all official transcripts, clock hours, and experience forms in an official format. It is the employee’s responsibility to submit those forms and follow up with their previous employer.
Clock hours are converted to credits for salary placement. Ten (10) clock hours equals one (1) quarter credit on the salary schedule.

Loan Forgiveness and Experience Requests

Loan Forgiveness programs are supported by the Federal Student Aid office of the U.S. Department of Education and may be initiated by the borrower under the current programs offered to teachers or public service workers. Verification of eligibility requirements are substantiated by requests to educational districts or agencies wherein authentication of hours and placement is certified. More information about Student Loan

Forgiveness can be found at: https://studentaid.gov/manage-loans/forgiveness-cancellation.
You may obtain additional assistance from a student loan advocate at the Washington Student Achievement Council at: https://wsac.wa.gov/PSLF

Experience Requests

If you have moved to another school district, similar to how your placement is administered at Everett Public Schools, your new employer may require Verification of Employment Experience with us.

For these requests or others from outside agencies to our HR Certification and Compensation support team, please direct these requests to HRRecords@everettsd.org and the request will be routed accordingly to a team member for a response. Our goal is to provide outside agency responses within 10 business days.

FAQs

My certificate needs to be updated - what do I need to do?

You may not work in the classroom with an expired certificate. Please take early action to complete the necessary requirements to renew your application with OSPI. OSPI can take several weeks to process, especially at the beginning of a school year. Once your certificate has been updated, you are responsible for forwarding a copy to the Compensation and Certification team (hrrecords@everettsd.org).

When are pay days?

Will I get paychecks during the summer months if I don't work during the summer?

If your calendar ends on the last school day in June, you are considered a "School Term" employee. This means you don't have any work days in July and possibly August. However, your annual salary is prorated over the summer months. For example, if you work in a position that pays you $60,000 annually, you will receive $5,000 each month of the school year (gross pay).

Or if you are paid an hourly wage, the rate is annualized, and then prorated. For example, for a position earning $22.00 per hour, for 194 school days at 7 hours/day ($22x194x7) annualized is $29,876 - then prorated to 12 months is $2,490 each month (gross pay).

How is my pay rate determined?

All pay scales are either negotiated as part of a collectively bargained group contract, or pre-approved by the Everett Public Schools Board of Directors. When you are hired for a certain position in the district, you are placed on the salary schedule associated with the position. You will receive a document from your compensation analyst each year, that confirms your placement on the pay schedule for the upcoming school year.