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Attendance Reporting

 

HEATHERWOOD MIDDLE SCHOOL

STUDENT ATTENDANCE 101 - GUIDELINES AND POLICY

Daily attendance and active participation in each class are critical parts of the learning process.  Most of the experiences that take place in a classroom cannot be duplicated for each student individually.  The discussions and the student-to-student interactions that are a vital part of each classroom day are not recovered once missed.  Attendance is reported to the Attendance Office at the beginning of each period throughout the day.  Unless an absence is approved by an administrator, students must attend and participate in all classes in order to participate in after school athletics or activities.  The following policies and guidelines are designed to help students learn responsibility and increase their potential for success.

ATTENDANCE PROCEDURES

Students and parents must accept full responsibility for regular school attendance.  If it is necessary for a student to be absent, the parent/guardian should call the Heatherwood Attendance Office by 8.15 AM of the day of absence to excuse such absence.  Class work missed due to an unexcused absence may not be made up.  Students are considered tardy if they arrive to school after or leave before the published times and the same procedure for absences applies.  Tardy students will need a pass to be admitted or released from class.  Parents/Guardians will need to excuse an absence within 48 hours. 

EXCUSED ABSENCES

To be considered as EXCUSED, an absence must fit into any of the following categories:

  •   Illness, health condition, medical emergency, healthcare appointment (medical, dental, eye care, counseling)

  •   Religious purposes/ observance of a religious holiday/ participation in religious instruction

  •  Family emergency and bereavement

  •   Pre-arranged absences (see procedure)

  •   Authorized school activity / Educational program visitation or scholarship interview

  •   Absences deemed appropriate by an Administrator

  •   Court appearances

UNEXCUSED ABSENCES

An absence is considered UNEXCUSED if it fits into any of the following categories: oversleeping, missing the bus, not having a ride to school, tardiness, taking care of siblings, etc.  Class work missed due to an unexcused absence may not be made up. If there is a pattern of multiple absences related to medical issues, the school may request a Medical note or document to support future absences.

TARDIES

All students are expected to be in their classes on time.  Students are tardy if they arrive after the published start time or leave before the published end time for school or class. At the  secondary level, a student’s attendance will be recorded as a period absence if the student arrives 5 minutes or more late to class or leaves 5 minutes or more early.  A tardy will be excused/unexcused in the same way as an absence.

LATE ARRIVALS

Students need to bring a note to the Attendance Office as soon as they arrive to school in exchange for a pass to be admitted to class.  A note or a call from a parent or guardian needs to be received by the Attendance Office in order to excuse any tardies.

EARLY DISMISSALS 

When an early dismissal is necessary, students need to bring a note from parents/guardians to the Attendance Office before school starts.  An early dismissal slip will be given to the student to present to his/her Teacher with the early dismissal time.  Parents would need to produce proper ID at the time of dismissal.

PREARRANGED ABSENCES

In the event that there is a family need for a student to miss school, please prearrange the absence so that the student receives make up work. Prearranged absence forms are available in the Attendance Office and must be signed by the parent/guardian and by each Teacher. Forms need to be turned in back in the Attendance Office to be processed.  

TRUANCY

A student in the hall without a pass is considered truant.  As a matter of safety, students are expected to be where they are assigned at all times. Truancy (skipping class) will result in disciplinary action.

State Attendance and the BECCA Law (RCW 28A.225.020-030)

While the goal of the Everett School District is to intervene with students to improve their attendance, schools are required by State Statute to report to the Courts unexcused absences totaling 7 days in any month or 10 days overall.  Court petitions are required even if attendance has improved due to interventions.

IMPORTANT NOTES

Please check the Attendance Procedures regularly.

 

Attendance guidelines are posted on our school website

Attendance Office phone:  425-385-6305

Attendance Office email:  HEAAttendance@everettsd.org

 

BUS PASSES – PROCEDURE AT HEATHERWOOD MIDDLE SCHOOL

Students are allowed to ride a different bus with a friend as long as the student has a BUS PASS.  In order to get a bus pass, the student needs to bring a note from a parent/guardian to the Attendance Office before school starts. 

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