For Coaches and Staff

  • June 28, 2019

     

    Dear Coach,

    It is time to prepare for the 2019-20 sports year by planning and learning the things you need to be successful in the Everett School District. This letter will highlight the important requirements and expectations that you need to be aware of today. Other important information can be found on the district athletic website at www.everettsd.org/athletics. Go to that page to learn more.

     

    First Practice Dates

    Middle School

    High School

    Football, cross country, softball

    Sept. 9

    Football

    Aug. 21

    Boys basketball, volleyball, boys/girls soccer

    Nov. 4

    Girls soccer, volleyball, boys tennis, cross country, girls swimming

    Aug. 26

    Girls Basketball

    Jan. 13

    Girls bowling

    Nov. 4

    Wrestling

    Feb. 19

    Boys/girls basketball, wrestling, boys swimming

    Nov. 18

    Track & Field

    Apr. 13

    All spring sports

    Mar. 2

     


    Mandatory Pre-Season District Coaches Meetings

    (All paid and volunteer coaches will attend a District or Sno-King pre-season meeting.)

    Middle School

    High School

    Football, Cross Country, Softball, Volleyball, Boys/Girls Basketball, Boys/Girls Soccer

    Sep. 16, 6:30 p.m., Shoreline Center

    Fall Coaches

    Aug. 29, 7PM, Cascade HS

    Wrestling

    Feb. 10, 6:30 p.m., Cascade HS

    Winter Coaches

    Nov. 12, 5PM, Cascade HS

    Track & Field

    Mar. 23, 6:30 p.m., Shoreline Center

    Spring Coaches

    Feb. 21, 5PM, Cascade HS

     

    Wesco Head Coaches Pre/Post Season Meetings (subject to change)

     

    Pre-season

    Post-season

    Football

    August 19, 6:30 p.m., Snohomish HS

    November 5, 7:00 p.m., Cascade HS

    Boys Tennis

    August 22, 6:00 p.m., Cascade HS*

    October 21, 7:00 p.m., Lk. Stevens HS

    Other Fall Sports

    August 22, 6:00 p.m., Cascade HS*

    November 4, 7:00 p.m., Cascade HS

    Girls Bowling

    TBD

    TBD

    Wrestling

    November 4, 5:00 p.m., Cascade HS*

    February 5, 6:00 p.m., Marysville-Pilchuck HS

    Other Winter Sports

    November 4, 5:00 p.m., Cascade HS*

    February 24, 7:00 p.m., Cascade HS

    Track and Field

    February 24, 5:00 p.m., Cascade HS*

    May 11, 6:00 p.m., Shoreline Center

    Girls Tennis

    February 24, 6:00 p.m., Cascade HS*

    May 11, 6:00 p.m., Kamiak HS

    Golf

    February 24, 6:00 p.m., Cascade HS*

    TBD

    Other Spring Sports

    February 24, 6:00 p.m., Cascade HS*

    May 26, 6:00 p.m., Cascade HS

    *At the published time, sports psychologist Coyte Cooper will present to ALL paid and volunteer coaches. League head coach meeting will follow.

     Required Training (Link)

    Beginning in the fall of 2017, WIAA coaching education requirements changed. The new system is based on a checklist system. All coaches will complete training in CPR/First Aid every two years and Concussion Management and Sudden Cardiac Arrest every three years. Each sport has additional requirements. Make copies of all certificates for your records to ensure you receive credit for completing your training.

     -First Aid/CPR: All paid and volunteer coaches are required to renew their First Aid/CPR certification every two years. You can find the District’s offerings of First Aid/CPR on the Everett Public School’s Professional Development portal: www.everettsd.org/profdev. A coaches’ only session has been scheduled for August 13 and 14 from 4:00-7:00 p.m. at the CRC. Classes fill quickly so please plan ahead. The expiration date list can be seen here.

    -On-line rules clinics: (NEW, 2018) ALL paid high school and middle school head and assistant coaches are required to complete on-line WIAA and sport specific rules clinics. It is believed that all coaches should know the WIAA rules and rules of the sport. High school coaches must complete their rules clinics as follows: Fall – September 16; Winter – December 8; Spring – March 22. Middle school due dates shall be within two weeks of the first practice. Failure to complete these rules clinics will result in a WIAA violation.

    -Sudden Cardiac Arrest (SCA) and Signs and Symptoms of Concussion: SCA education is a new state requirement. Every three years coaches (paid and volunteer) must be educated on SCA and Concussions.  All coaches will take the free SCA and Concussion management course on-line at www.nfhslearn.com. Upon successful completion of the course you will send a copy of your certificate to the District Athletic Office. The WIAA offers this training through the on-line rules clinic process as well.  Take care of this before your season gets underway.  If you completed it last year you are good to go.  If in doubt, do it again.

    -Football requirements: Along with the base training requirements, football coaches must complete training on proper blocking/tackling techniques, heat/hydration signs and symptoms, and equipment fitting. If you completed this training 3 or more years ago, you MUST attend the training at Snohomish High School Monday, August 19 at 4:30 p.m. You must attend this in-person training to satisfy the “hands-on blocking/tackling training” requirement. Sign up to attend through this LINK.

    -District required training: State law requires all coaches must complete Bloodbourne Pathogen Exposure Prevention and Bullying Recognition and Response training. By August 1, the district will email all employees about their on-line training requirements. Additionally, every coach must complete What Every Coach Needs to Know beginning in the fall, 2018. This training is required every three years.

    -Checking training compliance: To check compliance with district training requirements, follow this link. To check compliance with WIAA requirements, go to your myWIAA.com account.

    -Professional Development Funds: As in years past, a request for funds for coaching PD will be made in the fall. It is likely this will be funded once again. More information will be available in the fall.

    -Fundamentals of Coaching course: Per the new WIAA requirements, new coaches will complete the Fundamentals of Coaching course at www.nfhslearn.com or an equivalent approved by Robert Polk. The Fundamentals of Coaching course costs $40.  Upon completion, the coach will print a copy of the certificate of completion and send it to the district athletic office.  At that time, a reimbursement check will be prepared and sent to the coach within 30 days.

    Optional Training

    -Type II Driver License: All coaches are encouraged to get their Type II Driver Certification so that they can drive students to athletic events. The class if offered on-line through the district’s professional development portal: www.everettsd.org/profdev.  Search for Type II Certification.  Along with the course, you must provide a driving record abstract to the transportation department and remain current in your First Aid/CPR training. Contact the transportation department at 425-385-4143 if you have questions about your current status or certification process. Beginning in August, the transportation department will pull your driving abstract with your formal permission, free of charge. Please complete this form.

     

    Washington State Coaches Association Membership

    Per the ECEA collective bargaining agreement, the district will pay for membership in the WSCA. Coaches will register themselves at www.WaschCoach.net. You may go to this link as well (LINK). Coaches must register by October 15, 2019 assuming there is agreement between the ECEA and District. This allows time for payment to be processed and passes to be delivered for fall post-season games.

     

    Transportation Requests

    Depending on when a bus is used for extra-curricular activities, the district is charged either a non-conflicting or a conflicting rate. A conflicting rate is about double the hourly cost of a non-conflicting rate bus. This year the conflicting rate time has changed from 3:30 p.m. to 4:00 p.m. This means any bus scheduled to arrive to pick up a team prior to 4:00 p.m. will cost twice as much as a bus picking up a team after 4:00 p.m. When scheduling a bus, please keep this in mind and avoid the conflicting rate when possible. However, it is more important to get your team to the contest on time so do not sacrifice team preparation. Robert Polk will prepare transportation requests for the middle school teams. When possible, schools will utilize a shuttle system to save money on transportation. Regardless of your school’s end time, all departure times will be the same to eliminate teams arriving at schools too early.

     Fall high school requests are due to your athletic secretary by Friday, August 30. The secretary will enter all trips into the system. Remember, IT IS THE COACH’S RESPONSIBILITY TO BE SURE ALL TRIPS ARE COVERED.

     

    Athletic Facility Use

    Complete a facility use request and submit it to your building athletic coordinator if you plan to use your facility after 5:30 p.m. weekdays or on weekends. Our supportive community will be using our facilities when we are not.

     

    Pre-season team/parent meetings (Link)

    All head coaches are required to host a pre-season parent information meeting. There are many great benefits to holding this meeting. An outline for a pre-season parent meeting is included as an attachment. Use the outline as a guide and add items for your meeting agenda. Parents want to know your plan for the program and their student so give this important meeting the time and attention it deserves. Be sure to highlight punch cards with your parents.

     

    Volunteer Coaches

    To be a volunteer coach, the following must take place.

    • All new and current volunteers must apply after August 1. Volunteers must be approved by the district BEFORE working with teams and athletes. Apply on-line
    • Beginning in 2018, all coaching volunteers must pass finger print screening. Current volunteers must meet the fingerprinting requirement. Costs will be reimbursed by the district.
    • Meet with the building athletic director before working with teams and athletes.
    • Meet WIAA coaches education requirements including first aid/CPR certification.
    • Head coaches will be selective about who volunteers.

    Everett Athletics Awards Night

    Next year’s event to honor our district’s student athletes will be held on either Thursday, June 4 at 6:00 p.m. at Everett High School. All middle and high school coaches are strongly encouraged to attend this event to support their athletes. The athletes appreciate the support and it builds a positive image in the community. Please dress appropriately. Do not wear shorts, blue jeans, t-shirts or hats. The honored athletes dress very well for this event. Coaches should also. 

    Thank you for your effort and commitment to the student-athletes in our district. It is a great opportunity to educate our students on the important things in life. Remember that life lessons and the growth of our students takes precedence over wins and losses. Keep things in perspective. Enjoy the rest of your summer and I will see you all very soon.

    Sincerely,

    Robert Polk

    Director of Athletics and Activities